The job finished a while ago and the invoice is still in someone's head. The reminder that should have gone out never did, and you are financing a client who simply forgot to pay you.
| Cal. WM33-12 | Invoicing Automation |
|---|---|
| Function | Issues invoices, chases payment, matches receipts |
| Typical build | 2–4 weeks |
| Works with | Your CRM, your timesheets or delivery notes, Swiss QR-invoice output, your bank's camt.053 file and your accounting software |
| Price | from CHF 3'000 · CHF 690 diagnostic, credited |
Manual issuing from scattered quotes or timesheets, often late, never standardised.
Reminders drag on or go out irregularly: your cash flow suffers entirely avoidable payment delays.
Between your invoicing tool and your accounting: a source of errors and painful month-end reconciliation.
The invoice is triggered automatically from your CRM, your timesheets or an approved delivery note.
A compliant document (PDF, correct VAT, Swiss QR-invoice) is generated and sent to the right contact.
Staggered reminders (day 10, day 30 and day 45), adjustable tone, automatically stopped as soon as payment is received.
Reading of the camt.053 file, payment-to-invoice matching, entries prepared for your accounting.
For ambiguous cases (partial amount, dispute), a human validation step happens before any sensitive action.
A delivery note is validated on Wednesday. The invoice is generated the same day, with the correct VAT, a Swiss QR-invoice and the right contact, and goes out under your name. Reminders then run on the schedule you set and stop the moment the money arrives. When your bank's camt.053 file comes in, payments are matched to invoices, and a partial payment or a dispute stops and waits for you to decide.
Illustrative scenario — exact behaviour depends on your tools and volume. No results are guaranteed.
Your invoicing data stays on your infrastructure, hosted in Switzerland. We host nothing on our side.
By design: no transfer of customer data to third-party platforms you don't control.
Workflows and access belong to you. You stay autonomous, even without us. Managed follow-up is optional.
After the diagnostic, an invoicing build usually takes 2 to 4 weeks depending on your tools and volume.
The diagnostic is CHF 690 (credited towards the next steps). An automation build typically ranges between CHF 2'900 and 8'000. The Starter Pack is CHF 3'900. Optional "AutoPilot" follow-up from CHF 690/month.
Yes: everything runs on your own infrastructure hosted in Switzerland, nLPD-compliant. No sensitive data passes through services you don't control.
You do. Workflows, access and documentation are fully yours. Managed follow-up is optional, never a dependency.
Credited towards your project if you proceed.